Getting behind your schedule and failing to improve productivity? Here are eight ways to increase your productivity (and save time for yourself).
How to increase productivity: On average, we spend about 90,000 hours of our life at work, so it’s no wonder we look for any way possible to increase productivity in the workplace and get more done in less time.
Of course, you can’t just magically double the amount of time in your day. But with these eight quick and easy ways, you can increase productivity in your office and enjoy some free time at the end of the day or during your lunch break!
Here are eight ways to increase your productivity (and save time for yourself).
1. Schedule your day in advance
For those of us who are always forgetting things, this is a simple and effective technique. Even if you aren’t forgetful, it is a good idea to schedule your day in advance.
This can be done by drawing up a weekly calendar or using one of the many apps that do it for you. Some people also like to map out their week as well as their monthly tasks.
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This increases productivity because when you are able to see what needs to be done on paper, it becomes much easier and more clear-cut than just trying to remember everything on your own. And not only does this make things easier, but it also saves time because you don’t have to waste time remembering everything each morning or trying to figure out what needs to be done next.
2. Track Your time and control how much time you want to spend on each task
It’s important to make time for ourselves, even if it’s just a few minutes each day. But with the hustle and bustle of everyday life, it can be difficult to find the time.
[Image Source – clockify.me )
The following strategies can help you find more time in your day and keep you on top of your tasks.
- Track Your Time- Use a timer or an app that tracks how much time is spent on each task. This will allow you to see where your time is going and might help you cut back on unproductive activities that are taking up too much of your day.
- Set Goals- Decide what needs to be done today and break those goals into manageable tasks so that they are easier to accomplish in the limited amount of time we have available each day.
3. Minimize Distractions
Cutting out distractions can not only increase productivity but also decrease your levels of stress and overall anxiety.
Minimize Distractions and increase productivity?
- Stay away from social media unless you are working with social media.
- If you are not using your phone for work then keep it away or just turn it off.
- Turn off notifications that may interrupt your work.
- Keep your computer clean and organize files systematically.
4. Quit multitasking and start Outsourcing tasks that are time-consuming
Stop multitasking and start outsourcing tasks that are time-consuming.
Do you find yourself doing more than one task at a time? Maybe you’re listening to music while trying to write an email, or watching tv while trying to finish up your work day.
Outsource your day-to-day administrative tasks
Multitasking is not the answer. You may be saving time on individual tasks, but what’s going on with all of your missed deadlines and forgotten commitments?
You’ve got too much going on in one day and need strategies for increasing productivity. Outsourcing some of those tasks can help you focus on the things that matter most.
One of the best ways to outsource your day-to-day tasks is by hiring a virtual assistant.
Taking this step frees up your time to focus on what you do best and attract more clients. At some point, a growing business needs help with performing everyday tasks.
5. Wake Up at the Same Time Every Day
Some people are natural early risers, but others have trouble getting up in the morning. If you have trouble waking up at a consistent time every day, it might be because your body has gotten used to sleeping later and waking up later.
The best way to combat this is by gradually moving your bedtime earlier each night, like by 15 minutes or so. This will help your body adjust back so that you wake up at the same time every day.
In addition to improving our sleep quality, waking up and sleeping at the same time each day helps us feel inspired, energized, and alert throughout the day.
6. Complete one task at a time
If you find that there are just too many things on your plate, one of the best strategies for increasing productivity is to focus on one task at a time. This forces you to prioritize what’s really important and get it done before moving on.
It also helps avoid the feeling of being overwhelmed by having too many things going on at once.
Another strategy is turning off notifications from your phone or email so that you can focus without any interruptions.
Another great way to increase productivity is by working in short bursts of energy followed by breaks in between.
For example, if you know that you’ll be sitting in front of your computer for four hours, schedule 20-minute breaks every 40 minutes instead of trying to work continuously for 4 hours straight.
7. Use Tools that help you save time
There are a number of tools out there that will help you increase your productivity. One of the best is Evernote, which offers a wide range of features and can sync across multiple platforms.
You can also use Google Calendar to plan out your day ahead of time, which will help you stay on task and prioritize what needs to be done.
Looking for the best productivity tools? here are some best examples.
8. Take a Break
If you’re feeling overwhelmed by all that needs to be done, take a break. Have a cup of coffee or tea. Listen to some music. A short break can make the tasks ahead seem more manageable and less overwhelming. Plus, it gives you time to think about what your next steps will be and how you’ll tackle them in order to get things done faster!
Final Thoughts
It’s all about creating a system that works for you and developing the skills and habits that will help you get the most out of your time. There are tons of ways to do this, but these eight approaches should give you a good start.
And remember: it’s okay if it doesn’t work perfectly at first; just adjust your strategy as needed and don’t be afraid to try new things.
You’ll find what works best for you in no time!
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